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Posted: Saturday, December 16, 2017 12:09 AM



Department Community Relatns/Admin (LCB)
Position Title Coordinator-Stud Outrch & Retn
Job Title Campus Visit/ Transfer Coordinator
Appointment Type Administrative/Professional Faculty
Job Location Bend
Position Appointment Percent 100
Appointment Basis 12
Faculty Status Regular
Tenure Status Fixed-Term
Pay Method Salary
Recommended Full-Time Salary Range Salary is commensurate with education and experience.
Position Summary
OSU-Cascades, in Bend, Oregon is seeking a Campus Visit/ Transfer Coordinator. This is a full-time (1.0 FTE), 12-month, fixed term professional faculty position. Reappointment is at the discretion of the Director.

The Campus Visit/Transfer Coordinator provides the first point of contact for prospective students and families as they arrange their campus visits and leads efforts in advising and assisting prospective transfer students. This position is responsible for coordinating daily campus visits, planning and executing on-campus visit programs with a special focus on group visits and transfer advising sessions, as well as managing the Campus Visit Center and TOUR Ambassador Program. This position will be required to interface extensively with prospective transfer students both on and off campus. The Campus Visit/Transfer Coordinator must be able to explain OSU policies, registration articulation, and financial aid and scholarship application guidelines to prospective transfer students, while identifying systemic barriers faced by transfer students and working with the Director of Admissions & Recruitment for resolution.

The Campus Visit/Transfer Coordinator is part of the admissions and recruitment team whose primary goal is to build awareness about OSU-Cascades and assist students and family members with the admissions process. Oregon State University’s campus in Bend, Oregon features outstanding faculty in degree programs that reflect Central Oregon’s vibrant economy and abundant natural resources. Sixteen undergraduate majors, 30 minors and options, and three graduate programs include computer science, energy systems engineering, kinesiology, hospitality management, and tourism and outdoor leadership. The campus expanded to a four-year university in fall 2015 and moved to a new campus location in the fall of 2016.

Position Duties
25% Leads planning and coordination of on campus recruitment events for prospective students and families, including securing space on campus, creation of day’s agenda, scheduling of staff with adherence to budgetary guidelines. Responsible for the planning and implementation of all prospective and new student events, including Fall and Spring Preview events, Beaver Open House, OSU Nights, Transfer Visits, Group Tours and START.

35% Assist and advocate for Transfer Students.
Use knowledge of OSU policies, timelines, admissions criteria, registration, credit articulation and financial aid and scholarship application procedures to advise transfer students and to help them identify appropriate resources.

Meets with prospective transfer students and families on and off campus. Must interact with prospective students and families in a courteous, pleasant, tactful and professional manner. Answers general questions of broad university-scope; including standards and deadlines for admission, housing, financial aid, and scholarships. Requires a high level working knowledge of admission requirements, including the role of the Insight Resume, and the ability to explain, relay and rationalize variables in admission decisions.

Must understand and explain transferability of coursework from other colleges or universities. Requires the ability to assess the completeness of an application and determine if there is any documentation outstanding and understands the State and Federal record keeping policies regarding official and unofficial documents. Adheres to the Family Educational Rights and Privacy Act (FERPA) when interacting with prospective students and families. Requires the ability to positively interact with a diverse population in a courteous and professional manner.

25% Supervision: Provides direct supervision to TOUR Ambassadors (Typically 10-15 student workers). Works on staff scheduling and ensures daily office coverage; hires and trains, assigns and reviews work; develops performance goals and assesses performance through written evaluations; disciplines or effectively recommends discipline, up to and including dismissal. Assists the admissions team with hiring decisions by coordinating and serving on the interview committee for student employees. Schedules and assists with the training of student employees and oversees ongoing training by identifying areas for improvement.

5% Group Tour Coordination: Oversees and coordinates all group tour requests including room reservations, presenters and tour guide staffing. Creates an appropriate agenda for the audience requesting the group tour and serves as the primary point of contact.

3% Provides support in strengthening relationships and partnerships with community colleges and other stakeholders in order to help the institution reach transfer enrollment goals.

3% Assessment & Budget
Maintains statistics of daily visitors to OSU-Cascades. Compiles information into monthly, quarterly and annual reports. Works with the Director of Admissions & Recruitment and admissions team to assess efforts and identify and implement any changes necessary as a result of program assessments and evaluations. Provide feedback regarding transfer enrollment trend demographics and student outcomes. Review academic regulations and institutional policies and procedures for effective, equitable efficiency for the success of Transfer students. Manages the visit and events budget and provides feedback to the Director of Admissions & Recruitment.

2% Read and score Insight Resumes: Participate in answering the daily Admissions e-mail correspondence. Provide detailed responses to queries regarding admission requirements and status, major/program requirements, services available and career and advising assistance.

1% Publications: edit and review recruit publications for the Office of Admissions and the Campus Visitor Center.

1% Other duties as assigned.

Minimum/Required Qualifications
Bachelor’s degree from a regionally accredited institution in a relevant discipline.

Strong interpersonal skills that allow the person in the position to collaborate with a diverse population.

One year professional or related volunteer experience including planning, supervising, public speaking, writing, advising, and public contact.

Ability to think clearly under pressure and to work with individuals from various cultures. Handle difficult inter-personal situations with tact and diplomacy.

Experience interpreting, applying and explaining policy. Proficiency in computer applications including MS Word, Excel, Power Point, and Publisher.

A demonstrable commitment to promoting and enhancing diversity.

Preferred (Special) Qualifications
Fluency in Spanish

Experience or training in Banner or other Oracle database system.

Prior work experience in higher education.

Prior work in event planning.

Working Conditions / Work Schedule
This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. No
Posting Detail Information
Posting Number P01765UF
Number of Vacancies 1
Anticipated Appointment Begin Date 01/26/2018
Anticipated Appointment End Date
Posting Date 11/27/2017
Full Consideration Date 12/29/2017
Closing Date 01/26/2018
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by December 29, 2017. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

3) The names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Desiree Ness at

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU STANDARD 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.

• Location: Bend

• Post ID: 24760367 bend is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017